#OMNIFOCUS 3 MAC#

Tags, as I use them, are simply used to separate my work into the different parts of my life.

These 6 tags let me quickly filter my stuff into the major parts of my life. The first 4 are pretty normal, while 'shopping' is my shopping list and 'reading' is my reading list, something I've addressed at length already. These tags are the main tool I use for my custom perspectives, and these perspectives are what really make OmniFocus work for me. My usage: I only want to see my work tasks when I'm at work and my personal tasks when I'm at home. OmniFocus lets me do this with perspectives. Without getting too into the details, perspectives let you set filters for what tasks you want to see in a view. You can save as many of these as you want, with the idea being that you can view similar tasks together. For me this means a 'Work' perspective that only shows me things I can do at work. When I get home, I no longer care about work, so I have a 'Home' perspective that only shows things I care about in my personal life. If I'm looking to work on this website, then I jump in the 'BirchTree' perspective and look at blog post and podcast ideas.Īnd because OmniFocus has lots of customization options, you get very deep control over how these perspectives display. You can have them in 3 different task layouts and have them sorted and filtered however you want. Here's what I have going on with my 'Work' perspective, for example:Īnd here's what I have for 'No Due Date' which is a perspective I use to look at items that have moved beyond my inbox but don't have a due date yet. I find tasks like this have a tendency to get lost, so reviewing this perspective every now and again is very useful. One of the key tenants of GTD is having an inbox that you can easily add things to and then triage at a later time. OmniFocus is very good at getting things into your inbox, whether it be on iOS or macOS. On iOS it simply has a share sheet item that can save pretty much anything from a file to a website.

#OMNIFOCUS 3 MAC#

It's a little less universal on the Mac, but there is a Chrome extension, as well as a system share extension for Safari and other native Mac apps. The Mac also has the benefit of being able to set up a keyboard shortcut (I use Cmd + Ctrl + Opt + Space) to bring up a quick task entry pop up from anywhere. I use this all the time for adding quick things that come up through the day, and this also makes it easy to tab through things like projects, tags, notes, and due dates to set all of that right away. I think Todoist does a better job at letting you add tasks with more info (their natural language parsing is great) but OmniFocus more than gets the job done for me. In addition to the custom views allowed by perspectives, I really like the Forecast view in OmniFocus. Forecast only cares about due dates, so this mixes projects and tags, but often this is a good view for me. I really like that if I decide I am not going to get a task done today, I can just drag the task to another date on the calendar and it's immediately changed to that day. No other task manager I've used has made it so easy and tactile to move tasks around.

Omnifocus 3